Join Our Team
Logistics Staff
Job Description
You love to make sure everything is in proper order, in quantity and places, and you are meticulous in where things are put? Channel that spirit in helping us in Logistics!
Roles and Responsibilities
- Maintain a practical inventory of important items belonging to IWAG, rented, borrowed, merchandise, and attendee-entitlement items in Logistics custody.
- Count and inspect incoming goods and record their location, condition, and Receiving PIC. Investigate material differences before accepting them.
- Store and label goods to protect them from heat, moisture, damage, loss, and unauthorized access while keeping routes safe.
- Plan load-in, replenishment, collection, and teardown with clear senders, receivers, destinations, and timing.
- Plan the use of suitable carts, containers, lifting methods, and enough people for safe movement. Stop when the route, equipment, weather, weight, or staffing is unsafe.
- Record handovers for valuable, rented, borrowed, restricted, or fast-moving items. Low-value consumables may use simpler quantity tracking.
- Recover issued assets and reconcile remaining, missing, damaged, returned, or disposed items after the event.
- Plan the Logistics volunteer resources required and their responsibilities during the con.
- Track important orders and raise delays or quality concerns early enough for a practical fallback.
- Check delivered quantities and condition, resolve vendor issues, and hand accepted goods and records to Inventory & Movement and Finance.
- Coordinate Logistics volunteers to help during the convention’s peak logistics periods.
Preferred Qualifications
- Able to sort out the convention’s physical items (Which is heavy, but you will have volunteers too).
- Background in Procurement, Q&A, Warehousing is a plus.
- Team player and problem solver.
- Know how to read corporate lingo, sheets and charts. Knowledge on basic project management fundamentals is a big plus.
- Highly self-organized and has the initiative to keep everything organized to their best extent.
Privacy
Should you choose to register your interest to join our team, we require you to provide your Personally Identifiable Information (PII) as part of this form, and will require you to provide more PII as part of the Staff onboarding and lifecycle. As Staff members will be official representations of the organization, information will be required to ensure accountability and transparency within the team.
This information can only be accessed by relevant Staff members who are bound to the IWAG Staff Confidentiality and Non-Disclosure Agreement and the general IWAG Privacy Policy.
General PII that we require from all Staff members will be collected through this form are:
- Your Legal Name
- Your Email Address
- Your Age
- Your Phone Number
- Your Social Media Identifiers
Specific PII that will be processed through the Staff lifecycle are completely voluntary. Examples of information we may process are, but are not limited to:
- Dietary Preferences, if necessary
- Health information, concerns and risks, if necessary
- Financial transaction receipts and statements, if needed for reimbursements related to con work
- Residential Address, if required for shipping items or if part of the Logistics network, or for random martabak deliveries.
We will not retain a copy of your identification card (Passport, National ID, Drivers’ License), but we will need to see it to provide your badge during the event.
Upon successful offer as a Staff member, all Staff members are bound to a Confidentiality and Non-Disclosure Agreement before granted access to information that is deemed required for the incumbent Staff member to perform their duties, and will become governed by the general IWAG Privacy Policy.
By filling this form, you consent to provide your personal information for Staff application and other purposes in line with our Privacy Policy.